Managed Print Services, A Basic Rundown
Submitted by Webmaster on Mon, 05/14/2012 - 14:04Most organizations underestimate the total cost of print production by as 
much as 50%. According to a recent Gartner Group study, organizations can spend as much as 3% of their total annual revenue on document output. Very often, those organizations will find that the majority of the output is from laser printers. Those costs range from toner and parts to service labor and network management. The real challenge is that most organizations do not understand how to measure or manage these costs. Without measurable controls in place to control these costs, positively affecting the bottom line is nearly impossible.
Managed print services, often referred to as print management or MPS, is a service that provides organizations with cost containment tools and strategies for print output. Gary Halperin, former CFO for IKON Office Solutions and Print, Inc. points out that, “MPS is a method for a customer to have their entire environment surrounding the management of output devices handled by one vendor [usually] under one agreement.” Managed print services provide certain service components for the end-user. Halperin continues by saying that end-users benefit by “right sizing their fleet of print devices in the right environments including networking, parts, service and all consumables.” continue reading...
Advancements in Managed Print Services
Submitted by Webmaster on Fri, 05/04/2012 - 09:30Over the last 10 years, many new tools have come to market that offer advantages to both office equipment dealers and their customers. Office
equipment dealers have worked diligently to collect and manage the data from collection tools developed by companies such as Print Fleet, PrintAudit and FMAudit. Without these key technologies, management of these various print devices would be a very manual process and it would be difficult to realize cost benefits of effectively managing print devices on the network. With tools such as FMAudit’s Local Agent, even non-networked devices can be effectively managed remotely. continue reading...
Is a Cheap Printer Worth It?
Submitted by Webmaster on Thu, 04/19/2012 - 16:47 When you are in the market for a new printing device, there are many things to consider before making a purchase decision. There are many options out there for different types of printers with various quality, speeds and
functions. It is important to know what you are signing you and your employees up for when purchasing office equipment.
Some of the main things that would-be purchasers typically consider first are cost, quality, function and speed. While these features are indeed important, there are a few other considerations that are often overlooked. Many times, if low cost is a high priority for the new equipment, the following elements can be ignored in order to secure that important low initial cost. continue reading...
Using Color For Powerful Branding
Submitted by Webmaster on Thu, 04/12/2012 - 13:05Blue is associated with trustworthiness and is effectively used by many service industry companies. Particularly, a large amount of insurance companies rely on blue to back their message of security and safety.
Red is attention grabbing, powerful and evokes emotion. It also stands out from other colors and can help your brand get seen through the myriad of other companies out there.
Green is associated with money and wealth but can also have a calming effect. Think of all the brands positioned as natural and environmentally friendly that use the color green. continue reading...
Accrue Additional Savings with a Print and Document Management Combination
Submitted by Webmaster on Mon, 03/05/2012 - 11:23While both print and document management services can lead to savings 
within your office, combining the two services will maximize savings, waste reduction and productivity. These simple steps can lead to many new productivity-enhancing methods within your business as well. Simply enhancing the productivity of your employees will increase the quality of work and the quantity of work that is completed, meaning that you have higher savings that are not reflected directly by your annual budget.
Print Management
Your print management program is the key to reducing waste and saving from your annual printing budget. While many companies spend upwards of 3% of their annual budget on printing, your business does not have to be caught in the trap of unnecessary printing. From your print audit to the implementation of your print reduction plan, your office will be able to optimize the way that you approach printing. continue reading...
Streamline Workflow with Print Management
Submitted by Webmaster on Thu, 02/23/2012 - 13:35With so many devices out there like printers, scanners, copiers, and fax machines, the office can become bogged down. This is especially true if the various equipment isn’t in proper working order, aren’t connected to the
network or even because they take up too much space. In order to streamline the workflow of the office and its document usage, it is important to consider employing a print management system.
Print management can do wonders to streamline the workplace by saving time, energy and money. A print management service will start by assessing the current system of printers, scanners, multifunction and other machines. The current level of printing and those persons performing the print jobs will also be measured. continue reading...
Reduce Waste with Print Management
Submitted by Webmaster on Thu, 02/16/2012 - 14:20 With businesses trying to keep up with the day-to-day and striving to grow in the future, sometimes it can be easy to overlook the current state of a
company’s current processes. This principle is especially true when it comes to understanding current printing practices. Many wasteful printing habits are employed throughout all industries without the company even realizing it.
It doesn’t have to be this way. Print management services will help a company assess their current printing practices and work to reduce printing waste. Printing waste can be paper, ink, toner, electricity and ultimately, money. The wasting of any of these resources ends up being extra money spent that could have been better invested. continue reading...
Relieve Your IT Department with MPS
Submitted by Webmaster on Mon, 08/23/2010 - 16:19It is very easy for your IT team to become overwhelmed by end user issues and lose sight of your company’s core business initiatives. Many of these end user issues relate to office printing. Paper jams, offline systems and supply shortages consume IT professionals because rarely can they fix these issues remotely.
Luckily, there is a solution. Managed Print Services (MPS) can help your IT personnel focus on their tasks. Furthermore, MPS will make your entire printer fleet more efficient and cost effective by eliminating printer management from the tasks of your IT team and providing the following services:
· On Site Service: A certified technician will come to your office to take care of any service issues with your devices.
· Maintenance: Like all mechanical devices, printers require maintenance. With MPS, your devices will receive preventative maintenance to minimize printer downtime. continue reading...
Reduce the Costs of Your Print Environment
Submitted by Webmaster on Mon, 08/16/2010 - 14:37Did you know that documents can cost your business up to 3% of your annual revenue? And a large portion of this expense comes from office printing. However, when properly managed, you can reduce your printing expense by nearly 30% while simultaneously increasing productivity in your office.
The first step to decreasing costs is to centralize the purchase of printer supplies. Often times, print supplies are purchased by individuals or departments. Furthermore, print cartridge expenses become buried in supply budget lines, making print costs impossible to track. continue reading...
Going Green Brings Financial Benefits
Submitted by Webmaster on Thu, 07/29/2010 - 16:51The health of the environment is a pretty hot topic these days. Hybrid vehicles, biodegradable packaging and reusable grocery bags are just some of the ways society has been inundated by environmental friendly technologies.
It didn’t take long for companies to realize they need to reduce their carbon footprint, too. However, in today’s tight financial economy, it can be hard to adopt expensive albeit green technology. Luckily, designing and implementing a green printing strategy can help save the environment and save money.
A green printing strategy starts with the goal of reducing the carbon footprint of office printing by targeting paper usage and energy usage. When these areas are optimized, the combined environmental and economic impact is amazing. continue reading...
